Frequently Asked Question
How do I set my e-mail signature?
Last Updated a year ago
To build your e-mail signature, you can use a tool on our website for your email signature.
- Go to E-Mail Signature Builder - ESU2
- Populate the data.
- Select your department
- Please type your Full Name with correct capitalization
- Input your Job Title - this should match whats on the website. If there is an error on the website with your Job Title, please submit a ticket to have that information corrected.
- Include your email address - this should also match the information on the website (we use this to search for your staff photo). If there is an error, please submit a ticket to the information corrected.
- Please provide a Phone number. You can use either the ESU2 number, Indy's Phone number, your Zoom Phone number, or your cell phone number.
- You may optionally provide a zoom link in your signature as well.
- Select your department
- At the top, there are 2 buttons - "USE ESU2 LOGO" and "GUESS STAFF PHOTO?". Clicking on them will set the photo for your signature. Please select the appropriate one. If you do not have a staff photo, please use the ESU2 logo for now.
- Finally, select "COPY AS SELECT" to copy your signature in your clipboard.
To set your e-mail signature the the template you just followed, please use the following instructions
- Go to your email in the browser: https://outlook.office.com
- In the top right, select the "Settings" Gear Icon
- At the bottom of that pane, go to "View all Outlook settings"
- Select "Compose and reply" from the second column of setting menus:
- Either create a new signature, or overwrite your existing one. You can Paste your signature using either "Cmd+V" on MacOS or "Ctrl+V" on Windows. Be sure to select your signature in the "For New Messages" and "For Replies/Forwards" settings.
- Select "Save" when you are finished making your changes.
That's it! Hope you enjoy your new email signature!