Frequently Asked Question

How do I set my e-mail signature?
Last Updated a year ago

To build your e-mail signature, you can use a tool on our website for your email signature.

  1. Go to E-Mail Signature Builder - ESU2
  2. Populate the data.image
    1. Select your department
    2. Please type your Full Name with correct capitalization
    3. Input your Job Title - this should match whats on the website. If there is an error on the website with your Job Title, please submit a ticket to have that information corrected.
    4. Include your email address - this should also match the information on the website (we use this to search for your staff photo). If there is an error, please submit a ticket to the information corrected.
    5. Please provide a Phone number. You can use either the ESU2 number, Indy's Phone number, your Zoom Phone number, or your cell phone number.
    6. You may optionally provide a zoom link in your signature as well.
  3. At the top, there are 2 buttons - "USE ESU2 LOGO" and "GUESS STAFF PHOTO?". Clicking on them will set the photo for your signature. Please select the appropriate one. If you do not have a staff photo, please use the ESU2 logo for now.
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  4. Finally, select "COPY AS SELECT" to copy your signature in your clipboard.
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To set your e-mail signature the the template you just followed, please use the following instructions

  1. Go to your email in the browser: https://outlook.office.com
  2. In the top right, select the "Settings" Gear Icon
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  3. At the bottom of that pane, go to "View all Outlook settings"
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  4. Select "Compose and reply" from the second column of setting menus:
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  5. Either create a new signature, or overwrite your existing one. You can Paste your signature using either "Cmd+V" on MacOS or "Ctrl+V" on Windows. Be sure to select your signature in the "For New Messages" and "For Replies/Forwards" settings.
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  6. Select "Save" when you are finished making your changes.
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That's it! Hope you enjoy your new email signature!

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